Grant proposal builder
This is how your Word file will be laid out. Page breaks fall where Word places them.
Free grant proposal builder for nonprofits worldwide
This free tool helps NGOs, charities, foundations, trusts and community groups anywhere in the world write a complete grant proposal for foundations, governments, corporate giving programmes and international donors. Fill in each part on this page, preview the document, then download it as a Microsoft Word (.docx) or PDF file, or open it in Apple Pages. There is no sign-up, and your proposal is saved in your own browser rather than on our server.
How to write a grant proposal
- Fill in the parts. Start with the cover page and work down the list; the word counter shows when a section has enough detail. Click Load sample to see a finished example.
- Choose a theme and a template. Click Theme to pick from 250 combinations of colours and fonts, and Template to pick from 250 page designs that shape every page: cover, letterhead, contents, header, footer, page decoration, headings and tables. The preview changes as you click.
- Check the preview. Click Preview document. Any part you have not filled in is marked [Add details].
- Download it. Choose Word (.docx) to keep editing in Microsoft Word, LibreOffice or Google Docs, PDF to send or print, or Apple Pages on a Mac, iPad or iPhone. Downloads carry a small “Crafted by Gachi Foundation” credit line.
What is in the proposal
The document opens with a cover page (title, organisation, logo, artwork, author, date, address and type of organisation) and a one-page covering letter, each on its own page. A contents page follows, and page numbering starts there. The sections follow the order funders read in, first the project and then the evidence that your organisation can deliver it, and the annexures are always the last page. Every section has room for at least 350 words, with infographics such as a timeline, a risk matrix, budget and baseline charts, map pins and social media icons drawn from your answers.
- Project title and executive summary
- Problem statements
- Baseline study
- Beneficiary profile
- Locations of project
- Solution: methodology and uniqueness
- Output and outcome / deliverables
- Implementation plan
- Timeline
- Implementation challenges and mitigation
- Realistic budget
- Sustainability and exit plan
- NGO brief
- Vision
- Mission
- Goal statements
- Impact
- Success stories
- Locations of our NGO
- Governance and processes
- NGO legal status
- Website
- Social media links
- Annexures
New to proposal writing? Read the step-by-step guide to writing a grant proposal, the 40-point submission checklist, guides to every section and templates for ten sectors, and our 50 answers to common grant proposal questions.
Grant proposal builder FAQ
Is the grant proposal builder free?
Yes. The builder and the Word, PDF and Apple Pages downloads are free to use, with no sign-up. Each downloaded file carries a small credit line, “Crafted by Gachi Foundation · Rooted in Pakur, Jharkhand”, which you can edit in the Word file.
Which sections are in the grant proposal?
The Word file opens with a cover page and a one-page covering letter, each on its own page, then a contents page and 24 sections in the order funders read: Project title and executive summary, Problem statements, Baseline study, Beneficiary profile, Locations of project, Solution (methodology and uniqueness), Output and outcome / deliverables, Implementation plan, Timeline, Implementation challenges and mitigation, Realistic budget, Sustainability and exit plan, NGO brief, Vision, Mission, Goal statements, Impact, Success stories, Locations of our NGO, Governance and processes, NGO legal status, Website, Social media links and, on the last page, Annexures. Page numbering starts at the contents page, and every section has room for at least 350 words alongside infographics.
Can organisations outside India use it?
Yes. The builder is made for non-profits anywhere in the world, with 250 design themes to match your organisation's colours. Legal status, baseline groups, currency and paper size (A4 or US Letter) all work for any country, and you can write in any language your funder accepts.
Is my proposal data private?
Your proposal is saved in your own browser's local storage and is never uploaded to our server. The Word file is made in your browser too. You can also save everything, including images, to a JSON data file on your computer and open it again later.
Can I edit the downloaded proposal?
Yes. Choose Word (.docx) to edit in Microsoft Word, LibreOffice or Google Docs, with real headings, tables, a header and footer, and page numbers; when Word asks to update fields, choose Yes to fill in the contents page numbers. Choose PDF for a file that is ready to send or print, or Apple Pages to open the proposal in Pages on a Mac, iPad or iPhone (it downloads a Word file, which Pages opens and can save as .pages).
Does the budget add up automatically?
Yes. Each budget line is quantity times rate. The builder adds up the total project cost and, if you enter your own or other contribution, shows the amount requested from the funder.
Made by Gachi Foundation, a non-profit in Jharkhand, India. Need more? Fundwright is our offline grant proposal software.